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Car and Motor Cycle Allowances
Essential Users
You are an Essential Car User if you are in a post whose duties are of such a nature that it is essential for you to have a car at your disposal whenever required.
Where a post is designated as requiring an Essential Car User Allowance the following annual allowance will be paid, Business Mileage is based on the previous financial year.
Actual Annual Business Mileage | Annual ECU Allowance |
Under 1200 miles | £120 |
1200 – 5000 miles | £250 |
5001 – 7,500 miles | £500 |
Over 7,501 miles | £800 |
A lump sum is payable in 12 monthly instalments to all essential users.
In addition, a payment in respect of miles run on official business, within the City, is made as undernoted:
Essential mileage
0 – 10,000 miles | 0.45p |
Over 10,000 miles | 0.25p |
Those carrying a fellow employee as a passenger will receive an additional 5 pence per passenger per mile.
Casual Users
You are a Casual User if you are in a post for where it is merely desirable that a car should be available when required. No lump sum is payable, but a payment in respect of miles run on official business in any financial year within the City of Aberdeen is made as undernoted:
Casual mileage rate
0 – 10,000 miles | 0.45p |
Over 10,000 miles | 0.25p |
In addition those carrying a fellow employee as a passenger will receive an additional 5 pence per passenger per mile.
Motor Cycle Allowances
Officers using a motor cycle are entitled to the following rates:
0 – 10,000 miles | 0.24p |
Over 10,000 Miles | 0.24p |
Push Bike Allowances
The current rate is 20p per mile in respect of miles run on official business.
Travel Outwith the City of Aberdeen
All mileage will be reimbursed at casual/ essential rates of 45p per mile with passenger allowance if applicable.
Workplace Change Allowance
Mileage paid at the Essential/ Casual Allowances Rate up to a maximum value of a First Bus monthly pass.
Bus Passes/ Fares are reimbursed on receipted expenditure up to a maximum of a First Bus monthly pass.
Subsistence Allowances
Subsistence allowances will be payable to officers who are prevented by their official duties from taking a meal at their home, administrative centre or establishment where they normally take their meals, and thereby incur additional expenditure. The allowance shall not be paid where a suitable meal is provided or the officer has been previously reimbursed.
The maximum allowances are as follows:
- Breakfast: £8.00
- Lunch: £12.00
- Evening Meal: £25.00
Services should request receipts to verify that expenditure has been incurred.
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