Car and Motor Cycle Allowances

Essential Users

You are an Essential Car User if you are in a post whose duties are of such a nature that it is essential for you to have a car at your disposal whenever required.

Where a post is designated as requiring an Essential Car User Allowance the following annual allowance will be paid, Business Mileage is based on the previous financial year.

Actual Annual Business Mileage Annual ECU Allowance
Under 1200 miles £120
1200 – 5000 miles £250
5001 – 7,500 miles £500
Over 7,501 miles £800

A lump sum is payable in 12 monthly instalments to all essential users.

In addition, a payment in respect of miles run on official business, within the City, is made as undernoted:

Essential mileage

0 – 10,000 miles 0.45p
Over 10,000 miles 0.25p

Those carrying a fellow employee as a passenger will receive an additional 5 pence per passenger per mile.

 Casual Users

You are a Casual User if you are in a post for where it is merely desirable that a car should be available when required. No lump sum is payable, but a payment in respect of miles run on official business in any financial year within the City of Aberdeen is made as undernoted:

Casual mileage rate

0 – 10,000 miles 0.45p
Over 10,000 miles 0.25p

In addition those carrying a fellow employee as a passenger will receive an additional 5 pence per passenger per mile.

Motor Cycle Allowances

Officers using a motor cycle are entitled to the following rates:

0 – 10,000 miles 0.24p
Over 10,000 Miles 0.24p

Push Bike Allowances

The current rate is 20p per mile in respect of miles run on official business.

Travel Outwith the City of Aberdeen

All mileage will be reimbursed at casual/ essential rates of 45p per mile with passenger allowance if applicable.

Workplace Change Allowance

Mileage paid at the Essential/ Casual Allowances Rate up to a maximum value of a First Bus monthly pass.

Bus Passes/ Fares are reimbursed on receipted expenditure up to a maximum of a First Bus monthly pass.

Subsistence Allowances

Subsistence allowances will be payable to officers who are prevented by their official duties from taking a meal at their home, administrative centre or establishment where they normally take their meals, and thereby incur additional expenditure. The allowance shall not be paid where a suitable meal is provided or the officer has been previously reimbursed.

The maximum allowances are as follows:

  • Breakfast: £8.00
  • Lunch: £12.00
  • Evening Meal: £25.00

Services should request receipts to verify that expenditure has been incurred.

 

Click here to return to the Travel and Subsistence Claims page.

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