Term-time Working

With term time working contract, the employee will remain an employee of the Council during the school holidays although they will not be required to work during this time. Term time working may be more suited to those services that provide and operate primarily during the school term, but is not restricted solely to these services. See the main flexible working page for a Flexible Working Request Form and the application process.

1. In Brief

2. Scope

With term time working contracts, the employee will remain an employee of the Council during the school holidays although they will not be required to work during this time.

Term time working may be more suited to those services that provide and operate primarily during the school term, but is not restricted solely to these services.

3. Working Arrangements

Employees will be required to work their contracted hours during the recognised school term times, for a duration of either 38 weeks (term time not including working on in-service days) or 39 weeks (term time including working on in-service days).  The number of weeks to be worked will be established in agreement with the Service Manager.  This does not change existing contractual arrangements for school based staff who may be contracted to work for a different number of weeks per year.

4. Pay

Employees working term time will be paid one twelfth of their annual salary each month.  This method of payment ensures that employees receive an income over the full calendar year, even during periods when they are not contracted to work.  The annual salary includes payment for working days and annual leave (including public holidays).

The twelve equal salary instalments assume that employees are working all available working days in the year under the term time arrangement and are due full holiday entitlement for the year.  When the term time arrangement begins or ends, a calculation will be done to adjust the first or final salary payment to reflect the proportion of salary due based on the number of working days worked and paid leave days taken under the term time arrangement in the year.

5. Annual Leave

Employees working term time will not be issued with leave cards as all leave will be taken outwith the contracted working weeks.  Where exceptional circumstances arise which mean that leave has to be taken during term time, the provisions of the Council’s Special Leave policy will apply.

Paid leave will be allocated to 5 days during the Easter break, 5 days during the October break and the remainder during the Summer break.  The number of weeks paid leave an employee is entitled to will depend on the number of contracted weeks to be worked and their length of service (please see below table for reference).  Paid leave will be pro-rated based on contracted working hours.

Relevant Documents

To return to the main Flexible Working page please click here.

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