Due to the unusual circumstances that we are all working in at present – Payroll are now accepting electronically scanned or word doc time sheets.
The late submission of claim forms or time sheets will result in them not being processed and paid until the following month.
Please be aware of the following to ensure no delay in processing and payment:
- All claim forms should include your payroll (employee) number. If you don’t do this, the form will be returned to you or your line manager to complete and resubmit. This will delay processing.
- All claim forms must be authorised. Unauthorised claim forms will be returned to you for authorising and resubmission.
- All claim forms must be fully and accurately completed prior to submission. The person authorising the claim form should ensure all details on the claim form are correct before submission.
- Proper authorisation is required. If you cannot get the time sheets signed by yourself and your authorised signatory, then input your name and forward via email through to the appropriate authorised signatory. The authorised signatory should then forward onto BusinessSupportTeam4@aberdeencity.gov.uk advising that they have approved the time sheet for payment.
Payroll will only accept time sheets from the authorised signatory, not the claimant.
Please do not send the originals claim sheet in via the postal mail or resend the email as this will result in a potential overpayment.
The deadlines detailed below are for January to November.
For December, communication is sent directly to Functions/Clusters advising of December deadlines.
Click on the form/time sheet to take you directly to it and any additional guidance.
| Claim form / Time sheet | Monthly deadline for submission to Payroll |
| Casual Workers Monthly Timesheet | 5th of the month |
| Variable Hours Monthly Timesheet | 5th of the month |
Overtime and Additional Hours Claim Form Overtime Payment for Employees with Multiple EP&M Contracts Guidance | 10th of the month |
| 10th of the month | |
| 10th of the month | |
5th of the month 5th of the month |
Click here to return to the main Pay page.
Add a like and/or a rating below to indicate how useful you found this page.
Due to the unusual circumstances that we are all working in at present – Payroll are now accepting electronically scanned or word doc time sheets.
The late submission of claim forms or time sheets will result in them not being processed and paid until the following month.
Please be aware of the following to ensure no delay in processing and payment:
- All claim forms should include your payroll (employee) number. If you don’t do this, the form will be returned to you or your line manager to complete and resubmit. This will delay processing.
- All claim forms must be authorised. Unauthorised claim forms will be returned to you for authorising and resubmission.
- All claim forms must be fully and accurately completed prior to submission. The person authorising the claim form should ensure all details on the claim form are correct before submission.
- Proper authorisation is required. If you cannot get the time sheets signed by yourself and your authorised signatory, then input your name and forward via email through to the appropriate authorised signatory. The authorised signatory should then forward onto BusinessSupportTeam4@aberdeencity.gov.uk advising that they have approved the time sheet for payment.
Payroll will only accept time sheets from the authorised signatory, not the claimant.
Please do not send the originals claim sheet in via the postal mail or resend the email as this will result in a potential overpayment.
The deadlines detailed below are for January to November.
For December, communication is sent directly to Functions/Clusters advising of December deadlines.
Click on the form/time sheet to take you directly to it and any additional guidance.
| Claim form / Time sheet | Monthly deadline for submission to Payroll |
| Casual Workers Monthly Timesheet | 5th of the month |
| Variable Hours Monthly Timesheet | 5th of the month |
|
Overtime and Additional Hours Claim Form Overtime Payment for Employees with Multiple EP&M Contracts Guidance |
10th of the month |
| 10th of the month | |
| 10th of the month | |
| 5th of the month |
Click here to return to the main Pay page.
Add a like and/or a rating below to indicate how useful you found this page.