Please find below electronic forms and guides for overtime, relief hours, supply teaching, standbys and travel. Please note that after each form there is an email address to where the forms should be sent to:
Please make sure on all forms:
That there is a payroll number
The payroll number matches the person named on the form
Please make sure that the forms used are the latest versions – some forms being sent in are old versions and are hard to read
Anything that is hand written is clear and legible – if you cannot read the document there is a good chance the person inputting your sheet cannot read it either
If you have made a mistake – put a line through the mistake and re-write the amount clearly
You have a ‘live’ contract for the job you are claiming for
You sign and date the claim form
Your manager/authorised signatory signs and dates the form(They must be an authorised Signatory for Overtime). If you are not sure if you are an authorised signatory, then please check with your service manager who has access to the full list and can add additional people to the list where appropriate.
Please abide by the deadline dates – we can not guarantee payment after these dates (December deadlines may be altered to allow for earlier salary payments – please make sure you are aware of these changes they will be published)
Please also note that forms should be sent in monthly – please do not save your overtime/travel/standby’s up to pay at once – any form received that is older than 3 months has to be authorised by your chief officer as it breaks the financial code.
Forms should not be sent in by the claimant they should be sent in by the authorised signatory.
Payroll will only accept time sheets from the authorised signatory, not the claimant.
Please do not send the originals claim sheet in via the postal mail or resend the email as this will result in a potential overpayment.
The deadlines detailed below are for January to November.
For December, communication is sent directly to Functions/Clusters advising of December deadlines.
Click on the form/time sheet to take you directly to it and any additional guidance.
| Claim form / Time sheet | Monthly deadline for submission to Payroll |
| Casual Workers Monthly Timesheet | 5th of the month |
| Variable Hours Monthly Timesheet | 5th of the month |
| Overtime-Flow-Chart_35_Hours
Additional hours and Overtime Guidance (1) Overtime-and-Additional-Hours-Claim-Form-v3 (1) Overtime Payment for Employees with Multiple EP&M Contracts Guidance |
10th of the month |
| Overtime and Additional Hours Claim Form Craft Workers | 10th of the month |
| Standby and Disturbance Claim Form | 10th of the month |
| Travel and Subsistance Claim Form | 5th of the month
5th of the month |
Click here to return to the main Pay page.
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Payroll Deadline is the 10th of the month for the previous month (if this is a non working day this would be the last working day prior to this date)
Send Claim form to BusinessSupportTeam4@aberdeencity.gov.uk
If there are any queries regarding payment/non payment of claims please contact Payrollservices@aberdeencity.gov.uk
Payroll will only accept time sheets from the authorised signatory, not the claimant.
Please do not send the originals claim sheet in via the postal mail or resend the email as this will result in a potential overpayment.
The deadlines detailed below are for January to November.
For December, communication is sent directly to Functions/Clusters advising of December deadlines.