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All sickness absence is recorded on CoreHR.

Accurate and timely notification of sickness absence start and return dates will help avoid the incorrect calculation of salary.

Fit Notes

Please be aware of the following:

  • Input all fit notes to CoreHR.  Failure to do so may result in your employee being asked for them and could result in pay being deducted.  It should also be ensured that the date of cover of the first fit note is no later than the day after the end of the period of self-certification, and also that there are no gaps between one fit note ending and the next one starting.  If there any gaps as mentioned above then the employee should be asked to obtain the necessary certification.
  • The original fit note should be returned to the employee for them to keep (as it belongs to them and they may need the fit note in respect of any claim for Employment and Support Allowance).
  • A copy of the fit note should be sent to HR Service Centre to be kept in the employee’s personal file.  If possible please scan the fit note and e-mail it to AskHR@aberdeencity.gov.uk
  • The employee’s payroll number should be added to the fit note before being sent.

Sick Pay Entitlement Tables 

Non-Teaching Employees

SERVICE AT COMMENCEMENT OF ABSENCE FROM DUTY

FULL ALLOWANCE
FOR

HALF ALLOWANCE
FOR

Less than 26 weeksNilNil
26 weeks or more but less than 1 year5 weeks5 weeks
1 year but less than 2 years9 weeks9 weeks
2 years but less than 3 years18 weeks18 weeks
3 years but less than 5 years22 weeks22 weeks
5 years and over26 weeks26 weeks
Teaching Employees

SERVICE AT COMMENCEMENT OF ABSENCE FROM DUTY 

FULL ALLOWANCE
FOR

HALF ALLOWANCE
FOR

Less than 18 weeksNilNil
18 weeks or more but less than 1 year1 month1 month
1 year but less than 2 years2 months2 months
2 years but less than 3 years4 months4 months
3 years but less than 5 years5 months5 months
5 years and over6 months6 months

Extension of Occupational Sick Pay

The Council recognises the difficulties that individuals and their families may encounter financially if their occupational sick pay ceases due to their length of time off sick due to being in the terminal phase of an illness (definition of ‘being in the terminal phase of an illness’ – generally regarded as the last 6 months to 1 year of life).  These guidelines apply to all employees of the Council, including Teaching staff, who have a minimum of 5 years’ continuous service and have been diagnosed as being in the terminal phase of an illness.

For more information visit the Extension of Occupational Sick Pay page.

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