How we use your information

By answering the feedback questionnaire in relation to a disclosure under the Gender Based Violence policy and procedure, you will help Aberdeen City Council determine how your case has been handled and identify areas for improvement.

By completing the equalities monitoring form, you will help the Council to monitor equality and diversity in relation to disclosures made under the Gender Based Violence policy and procedure.

Your responses to the questions on the questionnaire and the equalities monitoring form will be used for quality improvement and statistical purposes and will be collated as part of an annual review which will not identify you as a named individual.

How long we keep information for

Your responses in relation to both the above will be kept for no longer than one year and will be securely destroyed after the annual review has been undertaken as referred to above.

Your rights

Aberdeen City Council is the Data Controller for your information. You have got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email at DataProtectionOfficer@aberdeencity.gov.uk or in writing at: Data Protection Officer, Marischal College, Aberdeen, AB10 1AB. 

You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.

Our legal basis

Whenever the Council processes personal data we need to make sure we have a basis for doing so in data protection law. We understand our basis in data protection law to be Article 6(1)(b) of the General Data Protection Regulation (GDPR) because processing your personal information is necessary for us to assess how the Council carries out its obligations in the field of employment.

As part of the processes for supporting employees in relation to gender-based violence, the Council is also likely to process special categories of personal data. The Council understands its legal basis for doing so as Article 9(2)(b) of the GDPR as processing is necessary for carrying out our obligations in the field of employment.