Objectives

  1. To improve the team’s output – impact by helping the team eliminate time-wasting activities and so be more productive.
  2. To learn time management solutions from each other.

Time

30 minutes

Materials Required

The “top twenty time wasters” handout.

Flip chart and marker pens.

Instructions

  1. The activity leader asks the rest of the team members to call out examples of typical time wasters. Write the list up on a flip chart at the front to the room.
  2. After 15 minutes, the activity leader shows the rest of the team the handout. Check that everything was there. (Clearly some will be phrased differently.)
  3. One interesting activity is to now do a survey through a voting process. Give everyone three adhesive dots and on a flip chart or 20 sheets of A4 paper stuck to the wall ask team members to “vote” on the three time-waster which they suffer from most.
  4. Discuss actions that can be taken to deal with each time waster starting from the most critical.
  5. Establish team rules for time management behaviours.

Debrief

  1. What are the underlying questions that need to be asked in order to help reduce these time wasters?
  2. Ask the team to suggest actions that the team can take to avoid the worst and strengthen the best examples.

Note

The Activity leader may like to read a book on time management before the session. One that is recommended is The Time Trap, Alec MacKenzie, AMACOM, 1997.

What do you think of this? Have you tried this activity? Add your ideas to make it better below.

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