The Council has a range of employee related processes including Mediation.
For those involved in the Mediation process which, while informal and not linked to any formal Council policy, personal information may be generated to enable the process to take place. This will include providing the mediator with your contact details.
As part of the mediation process you may also receive a written agreement which has been agreed as acceptable to all sides. Copies of the agreement will not be accessed, viewed or retained by the Council.
Upon conclusion of the process, all documentation and correspondence held by the mediator in relation to the mediation will be destroyed.
An anonymised record is kept of the number of workplace mediations, and their outcome, undertaken by each mediator for statistical purposes.
Aberdeen City Council is the Data Controller for this information. You’ve got legal rights about the way the Council handles and uses your data, which include the right to ask for a copy of it, and to ask us to stop doing something with your data. Please contact the Council’s Data Protection Officer by email on DataProtectionOfficer@aberdeencity.gov.uk or in writing at: Data Protection Officer, Marischal College, Aberdeen, AB10 1AB. See more information about all of the rights you have. You also have the right to make a complaint to the Information Commissioner’s Office. They are the body responsible for making sure organisations like the Council handle your data lawfully.
Please note if your complaint is not about data protection but instead is about an employment matter, then this should be raised initially with your line manager and if necessary through the Council’s grievance procedure.
Our legal basis
Whenever the Council processes personal data we need to make sure we have a basis for doing so in data protection law. We understand our basis in data protection law to be Article 6(1)(b) of the General Data Protection Regulation (GDPR) because processing your personal information is necessary for us manage our relationship with you, as your employer.
As part of this relationship, the Council is also likely to process special categories of personal data.
The Council understands our legal basis for doing so as Article 9(2)(b) of the GDPR as processing is necessary for carrying out our obligations in the field of employment.